View Point Health, a Total Care Perspective

New Employee Enrollment Instructions

Employment

We are pleased that you have elected to accept a position with View Point Health. You will receive an official appointment letter from the Human Resources department with specific information about salary, enrollment, and training requirements.

New employee enrollment and all initial training take place at the Lawrenceville Center, 175 Gwinnett Drive, Lawrenceville, GA 30046, in the View Point Health Training Room, 2nd Floor, Room 251.  If you need directions, refer to www.mapquest.com.  The center is located in the brown brick building behind Piedmont bank at the corner of Gwinnett Drive and Stone Mountain Street.

Salaried employees report at 8:00 AM and hourly part-time employees report at 9:00 AM.  You will begin the first session of new employee training from 1:00 PM to 5:00 PM.  The View Point Health Training Room has a refrigerator, microwave, and ice machine, if you prefer to bring your lunch. There are also a variety of fast food places within a reasonable driving distance.

You will complete preliminary forms and select benefits on-line prior to enrollment day, so it is important to follow instructions provided here.

Each new employee is fingerprinted on enrollment day for submission of a criminal records background check. You are required to BRING WITH YOU a money order for $25.00 made out to View Point Health to cover the processing cost.

In addition to enrollment day, you will attend four full working days of training and orientation, which must be completed prior to your first day on the job.   After enrollment day, expect to attend new employee training from 9:00 AM to 5:00 PM for four (4) days. Consult with your supervisor for reporting instructions to your work site upon completion of new employee training week.

Pay periods are semi-monthly, from the first to the fifteenth and the sixteenth to the last day of the month. Employees are paid on the 15th and the last day of the month. If a payday falls on a weekend or observed holiday, the actual pay day is the last working day prior to the weekend or holiday. New, salaried employees receive the first paycheck on the next payday following hire. New, hourly employees receive the first pay check on the second payday following hire for hours worked during the first pay period.

 

Prior to Enrollment Day

  • Print all the on-line enrollment forms (see "How to Print Forms & Acknowledgements" below). 
  • Complete each form.
  • ALL Staff with DRIVING duties:   If you reside in Georgia, bring your current Georgia Driver's license.
  • ALL LICENSED CLINICAL STAFF:  Follow the "NPI Number Request Instructions" to get your NPI number.  The link to the instructions is located below in the "How to Print Forms" section."  Print the .pdf document and follow the instructions.  You must complete this prior to enrollment day.  You cannot bill for services without this number.
  • ALL LICENSED OR CERTIFIED STAFFBring a copy of your professional license or certification, available from the GA Secretary of State Professional Licensing Board.
  • ALL Staff:  Bring a copy (or proof that you ordered copy) of transcript of highest degree obtained (GED, high school or college)
  • LCSWs, APRNs, and PHYSICIANS:  Follow the instructions below regarding Medicare paperwork.  You must complete this prior to enrollment day.
  • Buy a money order for the criminal background check.

Note:  All downloadable forms on this page require you to install Adobe Acrobat Reader. You can download free Adobe Reader at this website:  http://www.adobe.com/products/reader.html

If you do not have access to a printer, you may come by the View Point Health office prior to enrollment day to pick up copies of forms, policy/procedure acknowledgements, benefit materials, and NPI instructions.  The office is open Monday-Friday, 8 am-5 pm.

If your position makes you eligible for employee benefits:

  • Review benefits information which follows. Make note of questions or other information needed for you to make selections.
  • Select the benefits in which you are interested. HR staff will make a presentation and answer your questions during the enrollment session, so that you may make informed decisions. Final selections should be made on enrollment day, if at all possible.

 

On Enrollment Day

  • Report promptly at the assigned time.
  • Bring the completed forms and Policy Acknowledgements with you to enrollment.
  • Bring your original Social Security card, your current Georgia driver’s license, and any other identification necessary to establish your eligibility for employment. A list of acceptable documents is included on the Employment Eligibility Verification (Form I-9). Your Social Security number will be verified through the federal E-Verify system following your enrollment.
  • Bring a list with the full names, birthdates and Social Security numbers of your spouse and dependents, if applicable. This information is necessary to complete beneficiary election forms and to list any dependents to be covered by insurance.
  • Select benefit options.
  • Complete supplemental forms.
  • Smile for your picture identification badge!
  • Complete fingerprinting for your criminal records background check.
  • Enjoy the initial session of new employee training!

 

How to Print Forms and Acknowledgements
To print enrollment forms and policy & procedure acknowledgements, go to:

All licensed clinicians must have a National Provider ID number (NPI).  If you do not have one, follow the link to the instructions document.

 

Health Insurance
View Point Health offers health insurance through the State of Georgia's State Health Benefits Program (SHBP).

On the day of new employee enrollment, you will be asked to make your decision on a health care benefits plan. Therefore, it is essential that you read and study the State Health Plan Decision Guide, which describes the details of the various plans. The Department of Community Health has the Decision Guide, a 27-minute video overview, rate information and a wealth of other information at the following web site address:  http://dch.georgia.gov/state-health-benefit-plan-shbp.

You will be given instruction on how to go online and enroll or decline the State Health Benefit Plan. If you enroll for family coverage, you will need the following information on each dependent to complete your enrollment:

  • Full name, Date of Birth, Social Security Number
  • You will answer questions regarding your and/or your dependents’ use of tobacco products during the previous 12 months.  Please refer to the Decision Guide for details.

 

Other Benefits
After day one of new employee enrollment, you will be given 30 days to make your selection of other benefits offered through the State of Georgia Flexible Benefits Program. These include the following:

  • Dental insurance/Vision Coverage
  • Health Care Spending Account/Dependent (Child) Care Spending Account
  • Employee Life Insurance/Spouse Life Insurance/Child Life Insurance
  • Accidental Death & Dismemberment Insurance/Short-Term Disability Insurance
  • Long-Term Disability Insurance/Long-Term Care Insurance
  • Specified Illness Insurance/Legal Insurance

Information about the Flexible Benefits Program is available on the Department of Adminstrative Services/Human Resources Administration's web site: www.hra.doas.ga.gov.  Click on "Benefits Administration" for plan descriptions and rates.

To take advanges of the Flexible Benefits offered, you will need to sign in and select coverage through the state's Flexibe Benefits website www.gabreeze.ga.gov.  If you elect life insurance or accidental death & dismemberment insurance, the insurer requires the following information for each beneficiary: Full name, Address, Date of Birth, Social Security Number.

Each employee has unique needs. The choices are many. To make informed decisions, you will need to study the information on each benefit. Once made, your benefit choices cannot be changed until the next open enrollment period, which occurs each fall. So it is important to choose carefully.

View Point Health Human Resources representatives will provide an overview of the benefits on enrollment day and will be available to answer your questions.

 

401k Retirement Benefits
View Point Health contributes an amount equivalent to 7.5% of your salary into a 401k retirement account in lieu of payment into your Social Security account. Therefore, enrollment into the 401k plan is mandatory for eligible employees. Adding your own funds to your account via payroll deduction is optional. For more information about the 401k plan, go to the Employees Retirement System web site www.ers.ga.gov.  From the menu on the left-hand side of the page, click on Peach State Reserves and follow the links.

On the day of new employee enrollment, you will be given instructions for your 401k enrollment, selection of investment options, and designation of beneficiaries, all of which are done via www.gabreeze.ga.gov, as well. Should you fail to complete the process within 30 days of hire, you will be automatically enrolled into investments that are pre-selected based on your age.

Funds are managed by Peach State Reserves, the Deferred Compensation division of the Employees Retirement System. Accounts are serviced by Aon Hewitt, a contract administrator.

 

Medicare Paperwork for LCSWs, APRNs, and Physicians
If you are an LCSW, APRN, or Physician you will need to also complete Medicare provider paperwork to bring on your first day of employment. 

If you have never been a Medicare provider,
OR you have previously been a Medicare provider but have not billed Medicare within the last twelve months,
OR your name has changed since the last time you billed Medicare,
you will need to complete both of the following forms and SIGN THEM IN BLUE INK:

If you are currently a Medicare provider and have actively billed Medicare under your current name within the past twelve months, you will only need to complete this form and SIGN IT IN BLUE INK:

LCSWs need to attach a copy of their current license and diploma(s) to the completed, signed (in blue) Medicare applications they bring to orientation.
APRNs and Physicians will need to attach a copy of their current license, diploma(s), and DEA Certification to the completed, signed (in blue) Medicare applications they bring to orientation.

 

HR Representatives
VPH Human Resources representatives are always available to answer your questions. If you need assistance, you may contact:

  • Michelle Patrick
    HR Generalist, Benefits, Family and Medical Leave and Workers’ Compensation              
                                                            678.209.2360      michelle.patrick@vphealth.org
  • Lequietta Rosser
    HR Recruiter                                  678.209.2362        lequietta.rosser@vphealth.org
     
  • Denise Martin
    Human Resources Specialist     Operations
                                                          678.209.2359          denise.martin@VPHealth.org
  • Kathy Martin
    HR Representative               678-209-2365     kathy.martin@vphealth.org
     
  • Debra Hopkins,
    Staff Dev. & Training Coord.     678-209-2361            debra.hopkins@vphealth.org

     
  • Tony Ray, HR Recruiter              678-209-2396            robert.ray@vphealth.org
     
  • Victoria Keaton
    HR Program Assistant               678-209-2445             victoria.keaton@vphealth.org

We look forward to meeting you!

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